YMCA OF THE PINES

Job Description

Job Title: Outdoor Center Assistant Director

FLSA Status: Exempt

Reports to: Outdoor Center Director

                                                                                                                                                                

POSITION SUMMARY:

The Outdoor Center Assistant Director is responsible for assisting with the development, implementation, and facilitation of all outdoor center activities, overnight (school, retreat) programs, specialty camps, aquatics programs, challenge course programs, family programs, membership, and off-site educational programs.

 

ESSENTIAL FUNCTIONS:

  1. Provides administrative support within the Outdoor Center department, which may include scheduling and correspondence with groups, making agreements, invoices, scheduling staff, and other duties as assigned.
  2. Develops and maintains collaborative relationships with community organizations.
  3. Works with the Director to establish new program activities, undertake efforts to recruit new business, and expand program activities within the community in accordance with strategic and operating plans.
  4. Develops and monitors program budget with the Director to meet fiscal revenue and expense objectives.
  5. Coordinates use of facilities for program activities, membership offerings, and events.
  6. With the Director, directs and supervises school-aged programs, retreats, membership, and family programs, and all activities associated with each, to meet the needs of the community and fulfill YMCA objectives.
  7. Compiles program and membership statistics as needed. Monitors and evaluates the effectiveness of and participation in program offerings.
  8. Assists and provides support for YMCA fund raising activities and special events. Works with the Director to cultivate a culture of philanthropy with seasonal staff and through the programs offered.
  9. Assists in the marketing and distribution of program and membership information, may organize and schedule program and membership registrations.
  10. Models relationship-building skills (including Listen First) in all interactions. Responds to all member and community inquiries and complaints in timely manner, and promotes and ensures a culture and expectation of first-class customer service amongst seasonal staff.
  11. Works with Director to lead departmental meetings, and participates in all-staff meetings.
  12. Oversees, trains, and manages direct reports working within the department in coordination with the Director.
  13. Responds to risk management issues and collaborates with appropriate staff. Completes all incident reports within 24 hours of incident occurrence.
  14. Locates applicable grants for funding, and participate in and support other organization fundraising activities.
  15. Ensures that full-time and seasonal staff working on the challenge course, in aquatics, and other program areas have all applicable and necessary certifications and/or licenses, and have undergone appropriate training according to applicable standards and regulatory bodies.
  16. Conducts lifeguarding, swim instruction, First Aid and CPR, and other program trainings.
  17. With the various program Directors, develops and monitors aquatics program budget to meet fiscal and operational objectives.

 

YMCA COMPETENCIES (Team Leader):

Mission Advancement: Models and teaches the Ys values. Ensures a high level of service with a commitment to changing lives. Provides full-time and seasonal employees, and volunteers, with orientation, training, development, and recognition. Cultivates relationships to support fund-raising.

Collaboration: Champions inclusion activities, strategies, and initiatives. Builds relationships to create small communities. Empathetically listens and communicates for understanding when negotiating and dealing with conflict. Effectively tailors communications to the appropriate audience. Provides staff with feedback, coaching, guidance and support.

Operational Effectiveness: Provides others with a focused framework for making decisions. Conducts prototypes to support the launching of programs and activities. Develops, plans, and manages best practices through engagement of team. Effectively creates and manages budgets. Holds staff accountable for high-quality results using a formal process to measure progress.

Personal Growth: Shares new insights. Facilitates change; models adaptability and an awareness of the impact of change. Utilizes non-threatening methods to address sensitive issues and inappropriate behavior or performance. Has the functional and technical knowledge and skills required to perform well; uses best practices and demonstrates up-to-date knowledge and skills in technology.

 

QUALIFICATIONS:

  1. Minimum age of 21.
  2. Bachelor’s degree in related field or equivalent.
  3. One to two years related experience preferred.
  4. Typical requirements within 30 days of hire include: completion of: Child Abuse Prevention for Supervisory Staff; Working with Program Volunteers; CPR; First Aid; AED; Bloodborne Pathogens.
  5. Completion of YMCA program-specific certifications (Team Leader Certification within first three years).
  6. Ability to relate effectively to diverse groups of people from all social and economic segments of
    the community.
  7. Current or ability to recertify as Lifeguard, First Aid and CPR/AED.
  8. Completion of program-specific certifications and trainer certifications, or within first 120 days:
    1. YMCA or Red Cross Lifeguard Instructor,
    2. YMCA Youth and Adult Instructor or Red Cross Water Safety Instructor,
    3. American Canoeing Association Instructor Certification, and

WORKING CONDITIONS:

Sufficient strength, agility, and mobility to perform essential functions and to supervise program and membership activities in a wide variety of indoor and outdoor locations.

  1. Ability to work in excess of a 40-hour week with irregular work hours.
  2. Ability to walk, stand, and sit (including on the floor) for long periods of time.
  3. Exposure to communicable diseases and bodily fluids.
  4. Must be able to lift and/or assist children up to 50 pounds in weight.
  5. Must be able to lift and carry food and supplies weighing up to 20 pounds.
  6. Ability to stand or sit while maintaining alertness for several hours at a time.
  7. Position may require bending, leaning, kneeling, and walking.
  8. Visual and auditory ability to respond to critical situations and physical ability to act swiftly in an emergency.
  9. Ability to view/enter data for long periods of time.
  10. Abilitiy to withstanding heat and/or cold weather conditions for lengthly periods of time.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. However, this is a safety-sensitive position.

EFFECT ON END RESULTS:

The Outdoor Center Assistant Director fills a vital role for YMCA of the Pines. The effectiveness of the incumbent shall be measured by the degree to which the above goals are met.

Applications will be accepted through February 24, 2020.

Submit a resume and cover letter to Employment@ycamp.org.